Household observation prompts
- Roof/gutter debris visible from ground.
- Combustible storage near home, deck, fence, or shed.
- Vegetation touching siding, roofline, or deck areas.
- Evacuation document and contact list location known.
Printable sample
HOA Wildfire Readiness Packet
This sample gives HOA boards and neighborhood captains a preview of the planning packet format. It is an organizing aid, not an official mitigation plan, legal opinion, insurance document, or emergency instruction.
1. Board meeting agenda
- Confirm goals: resident education, common-area observations, vendor bid collection, or seasonal maintenance planning.
- Review local authority resources and assign one board member to verify current guidance.
- Discuss resident opt-in communication and privacy boundaries.
- Identify common-area observation zones and any vendor categories to research.
- Set next action owners, due dates, and meeting follow-up.
2. Resident checklist excerpt
Resident notes
Optional concern or question for HOA discussion:
________________________________________________
________________________________________________
3. Common-area observation worksheet
| Area | Observation | Photo/file reference | Owner | Next step |
|---|---|---|---|---|
| Entrance / signage | ||||
| Open space / slope | ||||
| Trails / drainage / access |
4. Vendor bid tracker
| Category | Candidate vendor | Scope requested | Disclosure / relationship | Status |
|---|---|---|---|---|
| Mitigation / vegetation | None unless approved/disclosed. | |||
| Gutter / vent / home hardening | None unless approved/disclosed. | |||
| Preparedness products | Affiliate links only after approval/disclosure. |
Verify HOA covenants, local fire district guidance, county rules, insurance requirements, and contractor scopes before work begins. This sample does not guarantee wildfire safety, code compliance, lower premiums, liability reduction, or structure survival.